Role Purpose
We are looking for an ambitious Accounts Assistant to provide support to the financial operations team by managing daily accounting and month end tasks. The candidate must have aptitude for new systems, strong attention to detail and ability to work by own initiative.
Reporting to: Finance Operations Manager
Key responsibilities:
· Managing incoming emails to the Finance Inbox
· Management of SAP Concur system
o Ensure expenses and invoices are approved in line with agreed workflows in a timely manner
o Review daily feed of data from SAP Concur to accounting system (Microsoft Dynamics) to ensure working as expected. Resolve any issues identified in a timely and efficient manner.
o Act as a point of contact for all employee expense matters
o Processing payment runs for approved employee expense claims monthly
o Assisting with operational expenses payment run preparations and supporting the Finance Operations team
o Reconciliation of Navan Travel & Expenses tool used by employees to book flights and accommodation. Taking responsibility for ensuring the Navan Travel & Expenses account is funded.
o Reconciliation of company visa bills monthly
o Managing credit card platform and point of contact for third party credit card provider
o Prepare credit card accrual as part of month end tasks. Ensuring expenses are posted to the correct general ledger and budget codes.
o Work with SAP Concur and Finance Transformation team to develop dashboard reporting for department heads to provide useful insights and encourage timely expense and invoice approval
· Assist in monthly review of operating expenses with relevant budget owners to understand variance to budget and post any required accruals
· Perform creditor reconciliations
· Maintaining Fixed Asset Register & depreciation
· Posting journals in Microsoft Dynamics and using ThoughtSpot analytics tool
· Month end reconciliations with the commitment to achieving tight month end deadlines
· Participate in process improvement initiatives. Strive towards “best-in-class”
· Perform other related ad-hoc accounts duties and projects as required by the Finance Operations Manager
Knowledge and Experience:
· Interest in accounting and/or desire to pursue professional qualification
· Aptitude for systems – experience of expense software (e.g. SAP Concur) an advantage
· Advanced knowledge and experience in using Microsoft Excel
· Gets the basics right, every time
· Confident communicator with the ability to work effectively as part of a team and on their own initiative
· Takes ownership of tasks and completes work to a high standard
· Proposing solutions as problem arises
· A flexible approach to work and the ability to thrive under pressure
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