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Role Purpose:
The Finance Operations Team Lead is responsible for overseeing the daily operations of the accounts payable and banking team, ensuring that all payments and bank receipts and payments are processed accurately, efficiently, and in compliance with company policies and financial regulations.
This role involves leading and developing a team of AP professionals, managing vendor relationships, and driving process improvements within the AP function. The ideal candidate will have an interest in progressing their leadership abilities, in-depth knowledge of accounts payable processes, and a keen eye for detail.
Reporting to: Finance Operations Manager
Main Accountabilities and Key Tasks:
- Lead and manage a team of accounts assistants, focusing on the accurate and timely processing of vendor payments, bank receipts/payments and partner payments.
- Delegate tasks, manage workloads, and ensure all team members meet their deadlines.
- Conduct regular team meetings to review performance, discuss challenges, and implement improvements.
- Oversee and review the processing of AP payment runs, ensuring accuracy and timeliness.
- Review and approve payment runs and bank reconciliations, ensuring compliance with company policies and procedures.
- Handle escalated issues related to invoice discrepancies, payment delays, and vendor inquiries.
- Manage queries and maintain approvals for AP process for SAP Concur.
- Support the team for escalated queries from PRM and CarTrawler’s partners for partners payment process and MOR receivable process.
- Review the teams monthly management accounts tasks and ensure appropriate controls are maintained effectively.
- Identify opportunities to streamline payment processing and reconciliation procedures.
- Implement best practices and process improvements to enhance the accuracy and efficiency of the team’s operations.
Team Management:
- Hiring, onboarding & successfully embedding new employees to enable them to thrive within CarTrawler.
- Providing ongoing feedback & coaching by having constructive development conversations with your team as part of our performance and development process.
- Providing clarity on company strategy and hold team accountable by having regular 121’s.
- Leads, motivates and inspires by role modelling our company values.
Critical Interfaces:
- Finance Team – Finance Operations Manager, Senior Group Finance Ops and Reporting Manager, Group Financial Controller
- External Stakeholders – Banks, Partners, Group Auditors
- Internal Stakeholders – The nature of this role requires effective stakeholder management with Treasury, Partner Relationship Management and Commercial Finance.
Knowledge and experience:
- 3 years' experience of working in an accounts assistant type role in a large finance team.
- Experience and knowledge of working in a finance team in the technology or travel sectors.
- Ability to work under pressure and meet tight deadlines.
- Strong organisational and multitasking abilities.
- Ownership – will take responsibility for delivery of objectives for your team to agreed standard and timeline.
- Excellent attention to detail.
- Proficient Microsoft excel skills and experience working with finance systems e.g. Microsoft AX, SAP Concur.
- Delegation – ability to delegate workload appropriately to your team
- Ability to motivate and engage team.
Additional Info
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